AgPAS (Pre-Award Services)

AgPAS is AGNR's Pre-Award Services unit for all proposals going forward from the college. If you intend to submit a proposal, please complete the Notice of Intent to Submit webform.  Once received, your Contract Administrator will contact you to coordinate the process.  

Access AgPAS Services

Notice of Intent/Questionnaires

Complete even if only considering submitting a proposal.

Notice of Intent

Complete for all proposals requesting funding.

Questionnaire-Funded

Complete the Non-Funded Questionnaire for )MOU's, )Non-Disclosure Agreements, )Data Use Agreements, )Software Licenses, )Teaming Agreements, )Equipment Loans, etc.   (For Material Transfers, use the Material Transfer Agreement instead.)

Questionnaire-Non-Funded 

 

News

2019 AFRI Foundational and Applied Science Deadlines:     USDA-NIFA released the RFA for the 2019 AFRI opportunities on 7 May 2019.  It includes 34 opportunities with deadlines from 6/4-9/26/19 in seven different program areas, listed below with available funding in millions:  

  1. Plant health and production and plant products ($43.9) 
  2. Animal health and production and animal products ($36.8) 
  3. Food safety, nutrition, and health ($26.2) 
  4. Bioenergy, natural resources, and environment ($21.7) 
  5. Agriculture systems and technology ($19.5) 
  6. Agriculture economics and rural communities ($22.9) 
  7. Crosscutting programs ($21.585)  

 

Standardized Fringe Benefit Rates for UMD:  Effective 4/1/2019 ALL proposals routed through AgPAS-ORA should be budgeted with the State Fiscal Year 2020 standardized fringe benefits rates.

  • Standard fringe rates,
  • Additional information from the Provost's AMP site. (FAQ's, etc.)
  • Specific text for Budget Justifications:  Please include this text in all budget justifications until further notice:  The University of Maryland, College Park, is in the process of negotiating fringe benefit rates with its cognizant audit agency, US Department of Health and Human Services (DHHS). This budget has been developed with the assumption that the rates will be approved, and go into effect on July 1, 2019. If the rates are not approved, the University will continue to charge benefits to the project based on actual cost and level of effort.

Forms & Tools

 

Form Description Download
AgPAS Budget AgPAS's preferred budget. Must be used for USDA-NIFA proposals. This budget auto-calculates options in USDA's allowable IDC rates. Download
Cost-Share Worksheet Complete whenever pledging institutional (departmental) cost-share including foregone F&A. Must be signed by Departmental Chair, or designee. (Updated Nov. 2018)
NOTE: Third-party cost-share documentation must also be included, must be provided by Fiscal Authority of the third party.
Download
Sub-recipient Commitment Form Should be completed and included with proposal submission for each prospective subawardee. The AgPAS Contract Administrator will complete with PI's assistance. Download
Organized Research Unit -or- Significant Project Designation If your unit or project is authorized to budget for what are normally considered unallowable administrative costs, use this form to apply for special status which would streamline the proposal review process. Download
Guidelines Guidelines for Organized Research Unit -or- Significant Project Designation. This document provides further context for determining if your project and/or unit qualifies for status as a Significant Project or Authorized Research Unit. Download
Material Transfer Use only when transferring Materials from another institution. Download
Advanced Account Request When unofficial notice of funding has been received, and sponsors authorizes pre-award spending, PI/Department may opt to establish an advanced account. PI and Department establish an AANA with understanding that they are operating at risk unitl ORA receives official authorizing notice from the sponsor. Download
Sub-Award Request Form (POST AWARD) If the proposal submitted included sub-awards in the budget, PI/Department must complete this form to signal ORA to draft the subaward agreement and collect bilateral signatures. Download
Sub-Award Modification Request (POST AWARD)  Use to request a modfication to an existing subaward being let to another institution, including changes to performance period, amount awarded, reporting requirements,etc. Download

 

Mission/Procedures/Staff

Mission/Procedures/Staff

AgPAS was established within the Dean's Office on November 2, 2014 to consolidate all pre-award functions for AGNR.  We strive to increase efficiencies by standardizing business processes and responding to opportunities more strategically. Our primary purpose is to ease the administrative burden of AGNR PI's thus allowing you to focus your energy on the science and/or outreach. This results in more proposals submitted and more proposals funded.

 

PROCEDURES

Snapshot:  Single-page overview of AgPAS's routing and submission processes.

Detailed Procedures: Detailed overview of AgPAS's processes.

Time Dependent Review:  AgPAS will strive to submit all proposals going forward. Thoroughness of review is dependent on interval of time between proposal's arrival in AgPAS and sponsor's deadline.

 

STAFF

  Name Contact Assignments
Gina Hsu Gina Hsu 301-314-1076 
yhsu1@umd.edu
NFSC 
PSLA
Ann Legall Ann Legall 301-314-1273 
alegall@umd.edu
ENST 
AES 
JIFSAN/CFS3
Kirsten McCree Kirsten McCree 301-314-1081 
kmccree@umd.edu
UME 
AREC 
VTMD (Interim)
DEAN'S 
OFFICE/IPAN
Chris Aubry Chris Aubry 301-405-2904 
aubrycp@umd.edu

ANSC (Interim) AGNR

  Jeryl Martin-Hannibal 301-314-1052 
jmartinh@umd.edu
ANSC 
VTMD

Contact us at agpas@umd.edu for assistance, or reach out directly to one of our helpful staff members.