AgPAS (Pre-Award Services)

AgPAS is AGNR's Pre-Award Services unit for all proposals going forward from the college. If you intend to submit a proposal, please complete the Notice of Intent to Submit webform.  Once received, your Contract Administrator will contact you to coordinate the process.  

Access AgPAS Services

Notice of Intent/Questionnaires

Complete even if only considering submitting a proposal.

Notice of Intent

Complete for all proposals requesting funding.


Complete the Non-Funded Questionnaire for )MOU's, )Non-Disclosure Agreements, )Data Use Agreements, )Software Licenses, )Teaming Agreements, )Equipment Loans, etc.   (For Material Transfers, use the Material Transfer Agreement instead.)




Terms and Conditions, Maryland (and Delaware) Soybean Board Awards

If your proposal is selected for funding, always read your terms and conditions.  Some awards have a "hard stop" - ORA will not establish an award account until the PI completes an Intellectual Property Waiver.  Such is the case for Maryland Soybean Board & Delaware Soybean Board awards.  See attached representative award document highlighting some of the unique conditions.  AgPAS advises PI's to always read your award's Terms and Conditions, regardless of the sponsor.  We can assist with this; please contact if need be.



Standardized Fringe Benefit Rates for UMD:  Effective 4/1/2019 ALL proposals routed through AgPAS-ORA should be budgeted with the State Fiscal Year 2020 standardized fringe benefits rates.

  • Standard fringe rates,
  • Additional information from the Provost's AMP site. (FAQ's, etc.)
  • Specific text for Budget Justifications:  Please include this text in all budget justifications until further notice:  The University of Maryland, College Park, is in the process of negotiating fringe benefit rates with its cognizant audit agency, US Department of Health and Human Services (DHHS). This budget has been developed with the assumption that the rates will be approved, and go into effect on July 1, 2019. If the rates are not approved, the University will continue to charge benefits to the project based on actual cost and level of effort.

Forms & Tools


Form Description Download
Establishing Subawards at UMD AgPAS offers this informative primer on the subaward process for award recipients and our Post-Award colleagues. Download
AgPAS Budget AgPAS's preferred budget. Must be used for USDA-NIFA proposals. This budget auto-calculates options in USDA's allowable IDC rates. Download
Cost-Share Worksheet Complete whenever pledging institutional (departmental) cost-share including foregone F&A. Must be signed by Departmental Chair, or designee. (Updated Nov. 2018)
NOTE: Third-party cost-share documentation must also be included, must be provided by Fiscal Authority of the third party.
Sub-recipient Commitment Form Should be completed and included with proposal submission for each prospective subawardee. The AgPAS Contract Administrator will complete with PI's assistance. Download
Organized Research Unit -or- Significant Project Designation If your unit or project is authorized to budget for what are normally considered unallowable administrative costs, use this form to apply for special status which would streamline the proposal review process. Download
Guidelines Guidelines for Organized Research Unit -or- Significant Project Designation. This document provides further context for determining if your project and/or unit qualifies for status as a Significant Project or Authorized Research Unit. Download
Material Transfer Use only when transferring Materials from another institution. Download
Advanced Account Request When unofficial notice of funding has been received, and sponsors authorizes pre-award spending, PI/Department may opt to establish an advanced account. PI and Department establish an AANA with understanding that they are operating at risk unitl ORA receives official authorizing notice from the sponsor. Download
Sub-Award Request Form (POST AWARD) If the proposal submitted included sub-awards in the budget, PI/Department must complete this form to signal ORA to draft the subaward agreement and collect bilateral signatures. Download
Sub-Award Modification Request (POST AWARD)  Use to request a modfication to an existing subaward being let to another institution, including changes to performance period, amount awarded, reporting requirements,etc. Download




AgPAS was established within the Dean's Office on November 2, 2014 to consolidate all pre-award functions for AGNR.  We strive to increase efficiencies by standardizing business processes and responding to opportunities more strategically. Our primary purpose is to ease the administrative burden of AGNR PI's thus allowing you to focus your energy on the science and/or outreach. This results in more proposals submitted and more proposals funded.



Snapshot:  Single-page overview of AgPAS's routing and submission processes.

Detailed Procedures: Detailed overview of AgPAS's processes.

Time Dependent Review:  AgPAS will strive to submit all proposals going forward. Thoroughness of review is dependent on interval of time between proposal's arrival in AgPAS and sponsor's deadline.



  Name Contact Assignments
Gina Hsu Gina Hsu 301-314-1076
Ann Legall Ann Legall 301-314-1273
Kirsten McCree Kirsten McCree 301-314-1081
VTMD (Interim)
Chris Aubry Chris Aubry 301-405-2904

ANSC (Interim) AGNR


Jeryl Martin-Hannibal

Jeryl Martin-Hannibal 301-314-1052

Contact us at for assistance, or reach out directly to your unit's Contract Administrator.