College of Agriculture & Natural Resources

Business Services Specialist

University of Maryland Extension   |  Baltimore, MD  |  Posted: Sep 12 2018

Position URL: https://ejobs.umd.edu/postings/63313


Position Number: 103422
Category Status: Nonexempt, Regular
Unit: UME - Baltimore City


Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.


Position Summary/Purpose of Position:

This position is located the University of Maryland Extension office in the City of Baltimore.

With minimum supervision, provides support for business operations budget and finance management, procurement, contract and grant administration, Contingent 1 hiring processes, contract renewals, and reviewing the Extension Advisory Board financial management process and documents; along with the City Extension Director, that are managed by the administrative support staff.


Position Responsibilities:

RESPONSIBILITIES:
1. Fiscal Support:
• Assists in planning and developing budgets for the Baltimore City Extension office
• Analyzes/reviews expenditures and revenues
• Identifies budget outliers; brings to attention of supervisor; recommends corrective action
• Prepares budget modifications
• Completes cost projections for salary, benefits and other items as requested
• Assists in developing and administering contracts and grants in accordance with University of Maryland and funding agency requirements related to records, reports, controls and guidelines for expenditures of funds
• Conducts review of fiscal records for Baltimore City Extension office at least twice per year 
• Ensures monthly review and reconciliation of budgets by responsible administrative support staff
• Conducts analysis of fiscal data and prepares reports as needed
• Prepares for and participates in annual budget preparation meeting with Area Director of Operations (ADO), City Extension Director (CED), and Business Manager (BM)
• Evaluates effectiveness of operations for tracking/managing fiscal operations, recommends and, if approved by supervisor, implements changes
• Serves as primary liaison to RBM on budget-related issues
• Coordinates bi-annual financial review with CED and administrative support staff for Extension Advisory Board (EAB) accounts
• Ensures appropriate tax records are prepared and submitted for the City Extension office to include EAB accounts
• Prepare annual city budget summaries, to include ROI (Return on Investment) calculations, updates as needed
• Reviews Travel Forms and ensures travel and receipts are with UM, College, & UME policy & guidelines
2. Administrative Support Coordination (Baltimore City Extension Office):
• Coordinates daily administrative support activities
• Oversees billing and expense tracking for postage, telephone, copier
• Coordinates budget transactions and tracks all budgets (EAB, state, federal, grant) for the office
• Provides administrative support for faculty as needed
• Reviews and edits documents as needed
• Drafts and signs routine correspondence
• Orders office supplies 
• Receives, reviews and distributes incoming correspondence and other documents
• Provides phone coverage if needed
• Acts as intermediary for supervisor when needed
• Anticipates supervisor’s course of action when absent and facilitates problem resolution
3. Tracks submission of reports:
• Extension Advisory Board (EAB) Quarterly Reports
• Sensitive Equipment Inventory and Report
• Other reports as needed
• Bi-Annual EAB Review


Qualifications:

EDUCATION: High School Diploma or GED.
EXPERIENCE: Six years progressively responsible experience in a combination of budgeting,
accounting, payroll, purchasing, and personnel work

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferences:
• Bachelor’s degree.
• University experience.
• Skill in planning work and supervising others.

Additional Certifications:
• Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
• Working knowledge of management principles and practices.
• Skill in applying basic analytical skills to review expenditures and revenues, prepares forecasts, and reconciles accounts.
• Skill in performing basic mathematical computations.
• Skill in organizing and executing multiple assignments under specific time constraints.
• Ability to understand and interpret policies and procedures in the areas of finance, human resources, payroll, purchasing, and similar guidelines from other funding agencies.
• Ability to prepare and present budgetary, accounting, and other reports and schedules.
• Ability to communicate effectively orally and in writing.
• Ability to operate office equipment computers, and related software.
• Ability to handle sensitive and confidential matters with discretion and tact.
• Ability to exercise good judgment when presented with a problem or challenge.
• This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.

Physical Demands: 
Primarily an office position, with ability to lift and carry items up to 20 pounds. Some travel throughout the city and state to deposit checks, pick up supplies, and attend meetings or events. The ability to express or exchange ideas vocally is important, as well as the ability to hear and perceive information at normal spoken work levels. Visual acuity is required to prepare and analyze written or computer data.


Salary & Benfit Information:

Salary will commensurate with experience, with base salary of $40,852.00 per year. The University of Maryland offers an extensive benefits package.


Application Instructions:

All candidates must submit their applications online at https://ejobs.umd.edu for position #103422.

 


Position Closing Date:

Friday, September 14, 2018


The University of Maryland, College Park, actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, or political affiliation. Minorities and women are encouraged to apply.

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